Volunteer Requirement Information

Thank you for being part of Whalley Little League (WLL). WLL is a not-for-profit, volunteer-run organization that provides baseball programming for children ages 4–14.

Our league operates entirely through volunteer support — without volunteers, there is no league. This document outlines your mandatory volunteer requirements for the season. In past seasons, Managers and Coaches were also required to complete concession volunteer hours in addition to their coaching duties.

Beginning this year, we have changed this policy. Recognizing the time commitment already required, each team’s Manager and two (2) officially rostered Coaches will now be exempt from concession volunteer duties.

1. Volunteer Sign-Up

All volunteers must register for assignments using the official sign-up link.

Volunteer Sign-Up Website: https://signup.com/go/yEUokRZ

We strongly encourage families to complete their volunteer hours early in the season, and the work parties beginning next week are a great way to get started.

2. Volunteer Deposit Requirement

Each family is required to submit a $300 volunteer deposit cheque per player, to a maximum of two (2) deposits per immediate family.

Deposit Details

• Payable to: Whalley Little League
• Post-dated: June 15, 2026
• Memo line: Player’s FIRST and LAST name, Division and team name
• Signature: Cheque must be signed
If you do not have personal cheques, you may provide:
• A bank teller cheque
• A cheque from a family member or friend
Important: This is not a uniform deposit. It is strictly tied to fulfillment of volunteer requirements.

3. Volunteer Deposit Collection Process

Volunteer cheques will be collected by your team’s:
• Team Manager
• Coach
• Team Coordinator

The following forms of deposit will NOT be accepted:

• Cash
• Bank drafts
• Bank letters
• E-transfers
• Credit cards
• Authorized withdrawal forms

Teams will be required to collect volunteer deposit cheque(s) for all players before team uniforms are distributed. Uniforms will only be released once all required volunteer deposit cheque(s) have been submitted.

4. Completion of Volunteer Requirement

Volunteer hours are required per player.
• Families with one (1) registered player must complete six (6) volunteer hours.
• Families with two (2) or more registered players must complete nine (9) total volunteer hours.
A person 16 years or older must complete the volunteer assignment.

Acceptable assignments include:
• Concession
• Merchandise
• Bat-A-Thon
• Maintenance / Work Parties
• Approved specialty roles

Once the required volunteer hours are completed:

• The volunteer cheque will be destroyed
• Cheques are not returned
If volunteer hours are not completed by the day following Spring Closing Ceremonies, the League will cash the deposit cheque.
5. Additional Game Day Expectations

Families are expected to assist during games with:

• Field set-up and take-down
• Scorekeeping
• Pitch count tracking
• Running Scoreboard

These duties are separate from and do not count toward the mandatory volunteer hours. Team Managers and up to two (2) officially rostered Coaches per team are exempt from the mandatory volunteer hour requirement.

6. Volunteer Roles

All volunteers must:
• Sign up online
• Check in before beginning their shift
Work Parties Assist with field maintenance including raking, shoveling, weeding, painting, and pressure washing. Please bring your own gloves. This is moderately physical work.

Merchandise Table Help sell Whalley gear (shirts, sweaters, bags, etc.) during weekend park events.

Bat-A-Thon Support our largest fundraiser by helping create a fun, carnival-like atmosphere during team hitting competitions.

7. Cancellation Policy

Volunteers must provide a minimum of 24 hours’ notice if cancelling a scheduled shift.
Failure to provide 24 hours’ notice may result in the volunteer deposit cheque being cashed.

To cancel: Remove your name from the sign-up website.

Rain Outs

Weather cancellations are beyond our control. You will receive credit for time already worked. Any remaining required hours must be rescheduled.

Thank You!

We sincerely appreciate your time, effort, and commitment to supporting Whalley Little League. Your volunteer contributions make it possible for our players to learn, grow, and enjoy the great game of baseball. Thank you for being part of our community. Whalley Little League Board